Automobile-Fleet
Program Description:
University Fleet Policy
University Fleet Policy 1705 provides details on the University Fleet, Rental and Safety Program. This policy includes information on the purchase of vehicles, proper use, driver requirements and safety rules. Anyone who plans to use a University-owned or -rented vehicle should consult this policy prior to use.
Rental Vehicles
Yale Travel Management has negotiated contracts with preferred vehicle rental agencies for University business travel. These contracts include insurance with the rental only if the designated Yale corporate code is applied at the time of booking. The Office of Enterprise Risk Management strongly recommends renting from one of these agencies.
If you rent a vehicle from a preferred rental agency without using the Yale corporate code, and you have an accident or the vehicle is damaged during the rental period, your department will be financially responsible for the claim associated with the incident.
If you rent from an agency other than those listed, and you have an accident, the deductibles as shown below will apply.
Insurance for rental vehicles only applies to authorized drivers.
International Rentals: if you are renting a vehicle outside of the 48 contiguous United States, please purchase the insurance with the rental. Our insurance and the rental agency’s insurance will not apply.
Use of Personal Vehicles
In the event of an accident while using your personal vehicle for official University business, YOUR auto insurance is always PRIMARY, and the University’s insurance is EXCESS of your primary limits for damages to a third party. Please report all accidents to your personal automobile insurance company, but advise the Office of Enterprise Risk Management of the accident as well.
Student Drivers
All students are required to take and pass the Driver Safety Awareness Training in order to be covered under Yale University’s Automobile Insurance when driving Yale owned or rented vehicles. Additional information on insurance provided to students and student organizations can be found here.
For further information or questions regarding Yale’s automobile insurance, please contact Janitza Matta at 203-432-8823 or Janitza.Matta@yale.edu.
A list of resources is available in the menu to the right.
Deductible:
Departments will be charged a deductible for all incidents resulting in a paid claim administered by our third-party administrator, Sedgwick CMS.
The deductible structure below applies to all incidents involving a Yale authorized driver.
|
Reported to Risk Management: |
Deductible Amount |
|
Up to 24 hours after the incident |
$500 |
|
24 – 72 hours after the incident |
$1,500 |
|
72 hours – 7 days after the incident |
$2,500 |
|
After 7 days |
50% of the total cost of the claim with a minimum of $2,500 |
The deductible structure below applies to all incidents involving non-authorized Yale drivers.
|
Reported to Risk Management: |
Deductible Amount |
|
Up to 24 hours after the incident |
$1,000 |
|
24 – 72 hours after the incident |
$2,000 |
|
72 hours – 7 days after the incident |
$3,000 |
|
After 7 days |
50% of the total cost of the claim with a minimum of $3,000 |
Deductibles will be assessed to the department by the Office of Enterprise Risk Management once the claim has been settled and closed by Sedgwick CMS.
*Updated on 9/10/2026