University Fleet Policy
University Fleet Policy 1705 provides details on the University Fleet, Rental and Safety Program. This policy includes information on the purchase of vehicles, proper use, driver requirements and safety rules. Anyone who plans to use University owned or rented vehicle should consult this policy prior to use.
Below is additional information on items of particular interest.
Claims involving automobile accidents are administered by PMA Management Corporation, the University's outside Third Party Claims Administration company, with oversight provided by The Office of Risk Management. Payments for damage to Yale vehicles will be made by PMA directly to the University department. Reporting Claims.
Departments will be charged a deductible of $500 per accident if the Yale driver involved was not considered to be a regular driver, or is a regular driver who has taken and passed the Driver Safety Awareness Class. The deductible charged to the department will be doubled to $1,000 per accident if the Yale driver involved was a regular driver and has not passed the Driver Safety Awareness class. Deductibles will be assessed to the department by the Office of Risk Management once the claim has been settled and closed by PMA.
Yale University Travel Services has negotiated contracts with preferred vehicle rental agencies. These contracts include insurance with the rental. If you rent a vehicle from one of these preferred agencies, you will not be assessed a deductible if an accident occurs. The Office of Risk Management strongly recommends renting from one of these agencies.
If you rent from an agency other than those listed, and you have an accident, the deductibles as shown above will apply.
Insurance for rental vehicles only applies to authorized drivers.
International Rentals: if you are renting a vehicle outside of the 48 contiguous United States, please purchase the insurance with the rental. Our insurance and the rental agency's insurance will not apply.
Use of Personal Vehicles
In the event of an accident while using your personal vehicle for official University business, YOUR auto insurance is always PRIMARY, and the University’s insurance is EXCESS of your primary limits for damages to a third party. Please report all accidents to your personal automobile insurance company, but advise the Office of Risk Management of the accident as well.
All students are required to take and pass the Driver Safety Awareness class in order to be covered under Yale University’s Automobile Insurance when driving Yale owned or rented vehicles. Additional information on insurance provide to students and student organizations can be found here.
For further information or questions regarding Yale’s automobile insurance, please contact Marje Lemmon at 203.432.0140 or firstname.lastname@example.org